The Room Request Form [German content] of the Buildings and Estates Section (Division IX) lists conditions that apply to the planning of in-person examinations.
You will receive information sheets, e.g. the hygiene rules, which must be displayed in the room, and, if necessary, instructions on the electrically operated windows and information about the air conditioning and ventilation systems in the rooms.
Please appoint one supervisor for every 50 participants who is also responsible for ensuring that the infection prevention measures are observed during the exam supervision process.
These examinations are coordinated centrally by the Examinations Office and carried out in the premises provided for this purpose. In order to simplify the process for oral state examinations, the Examinations Office forwards a list of examination slots, examiners and participating students to the room allocation staff. However, you must submit a room application for these examinations. The Examinations Office will take care of the announcements.
For detailed information on implementing the in-person practical examinations for art, music and physical education, as well as on the preparatory courses, please read the guidelines.
Conducting oral in-person examinations in accordance with infection protection regulations is fairly straightforward. If the examination does not take place in a sufficiently large office, you must submit a room request via the room allocation procedure. With the agreement of all participants, oral examinations may also be held as video conferences or in a comparable format.
The written in-person examinations have been divided into decentralised examinations (organised by the examiners) and central examinations (organised by the Examinations Office).
As an examiner, you carry out these examinations independently and must submit a room application to the Buildings and Estates Section. They and/or the faculties announce the decentralised formats and are also responsible for compliance with the following infection prevention measures.
- Examinations may only be held in person if the minimum distance of 1.5 m is observed, which means that you need to make plans to use a sufficiently large examination venue.
- With a 7-day incidence rate of 35 or above, only those who are vaccinated against or have recovered from covid-19 or those with a valid negative test result ('3G rule') may enter indoor areas at universities: '3G' in this context stands for the German words geimpft (vaccinated) – genesen (recovered) – getestet (tested negative). Compliance with this rule is monitored on campus. Students at or on the way to an examination are exempt from the "3G rule".
- Everyone must observe the minimum distance at all times in the common areas and waiting areas, in the examination room, in transit and meeting areas, such as corridors and hallways, and when entering and leaving rooms and buildings. For this purpose, clearly visible notices are displayed in all areas with instructions on the minimum distance, the mask requirement (please see the safety and hygiene concept for details) and the hygiene and sneezing etiquette.
- If the examination room has two entrances, you must designate a separate entrance and exit.
- Students, invigilators and other supervisory staff must bring their own face mask and wear it in accordance with the guidelines: this applies to each occasion on which an individual enters or leaves the examination room and/or desk or goes to the lavatory and to supervisors when carrying out identity checks.
- All students use their own writing instruments. For the supervisory staff, the Examinations Office provides new writing instruments for central examinations.
- Order disinfectants on the room application. You must make disinfectants available for cleaning the desk. You can collect these from the porter for the respective building.
- Allow sufficient time between consecutive examinations so that student groups do not come into contact with one another. The examination slots are planned in such a way that, depending on the number of participants, 30 to 45 minutes is left between examinations for the changeover.
- At least one supervisor must be scheduled for every 50 participants. For groups of 100 or more participants, the central stewards will ensure that students find and/or leave the examination rooms quickly and adhere to the guidelines which have been provided. In order to enable the students to find their seats more quickly, you should attach clearly visible seat numbers to the tables.
- The Buildings and Estates Section develops cleaning and ventilation concepts for all examination rooms. In rooms with electrically operated windows, the systems are checked for noise and instructions are provided.
The Examinations Office manages the entire organisation of the examination, including room booking, infection prevention measures, assignment of the stewards and invigilating staff and announcements. The examiners are informed about the programme.
On 28 January 2022, the Examinations Office will announce the examination schedules detailing the dates, times and venues.
Examiners must submit the exam papers to the Examinations Office by 14 January 2022. We cannot guarantee that the examination will be conducted if the examination papers are received late.