Information for examiners
A summary of the main measures
Here is a checklist [German content] with the most important points and step-by-step instructions for your in-person examination.
Please observe infection control measures for students and check that they are adhered to in the exam venue, even before the start of the exam.
All applicable requirements can be found in the Concept for Central Examinations of the Examinations Office and Non-centrally organised Examinations by Institutions of the University of Passau [German content] (Please note: In case of discrepancies, please follow the information given on this webpage, especially regarding the mask-wearing obligation requirement and the 3G rule, as it is always kept up to date.) The concept linked to here has already been supplemented by these points, but is still awaiting official approval – which is expected to come soon.
However, as far as possible, advisable and legally permissible, please use examination formats without any form of attendance in person. Recommendations for alternative examination formats are provided in the DiTech handbook [German content].
- The Examinations Office books the rooms for the examinations and manages the implementation of the infection prevention guidelines.
- The announcements will be released on separate dates:
- End of May: provisional examination schedule
- Examination period: Monday, 1 August 2022 to Friday, 19 August 2022
- After the end of the withdrawal period, the examination schedule with dates, times and rooms and permitted aids will be announced on 8 July 2022.
- Seating plans: Friday, 22 July 2022
- The deadline for submission of the exam papers is 23 June 2022 to allow sufficient time for the Examinations Office and the copy centre to print and prepare them in time for the exam.
- We will inform the invigilators about the procedures.
- Please announce all formats (in-person and alternative) during the registration period, so that students can still decide whether or not to sit them.
- Please submit a room booking.
- Announcement of examination date and room: This should be done at least four weeks before the (first) exam date, if possible in Stud.IP.
- It is best to publish seating plans (showing only matriculation numbers and seat numbers) in advance on your website and on Stud.IP, or ensure controlled single entry on the day of the exam to ensure the recommended minimum distance.
- Leave enough time between two exams so that groups of students do not run into each other.
- Please remember to plan in enough time to prepare the examination venue before the exam, e.g. disinfectant/hand sanitiser, new pens for invigilators, hanging up notices etc.
- It is recommended that you have one invigilator for every 50 candidates.
- Also see the checklist in the downloads box
As examiners, invigilators or teaching staff, you are responsible for ensuring that the rules are observed. You therefore have to inform your exam candidates about the infection protection rules in an appropriate manner and carry out spot-checks to monitor compliance.
You must ensure that students leave the examination room one after the other (possibly row by row) and do not disturb the other candidates working on their exam papers.
During the exam, only one person is allowed in the washroom.
For central examinations, the Examinations Office will attach clearly visible seat numbers to the desks to help students to find their seats more quickly. Desks that are not needed will be marked. Seating plan posters will be set up in examination halls for more than 50 candidates.
For non-centrally organised examinations, you have to attach clearly visible seat numbers to the desks yourself.
Below is are the most important documents for your examination process:
Instructions for uploading the marks
- Instructions for recording marks in HISQIS (for non-centrally organised exams at the chairs/teaching units [German content]
- Marks lists (Chair) template
- HISQIS import (formulas) template
- Checklist for decentralised exams [German content] (last revised 8 June 2022)
- Digitally supported examination formats
- Hygiene rules [German content]
- Rules for in-person examinations
- Documents and instructions for the conduct of exams at the chairs [German content] (PDF file; effective 8 June 2022)
- Documents and instructions for the conduct of examinations at the chairs [German content] (Word file; effective 8 June 2022)