Here is a checklist [German content] with the most important points and step-by-step instructions for your in-person examination.
Please observe infection control measures for students and check that they are adhered to in the exam venue, even before the start of the exam.
All applicable requirements can be found in the Concept for Central Examinations of the Examinations Office and Non-centrally organised Examinations by Institutions of the University of Passau [German content] (Please note: In case of discrepancies, please follow the information given on this webpage, especially regarding the mask-wearing obligation requirement and the 3G rule, as it is always kept up to date.) The concept linked to here has already been supplemented by these points, but is still awaiting official approval – which is expected to come soon.
However, as far as possible, advisable and legally permissible, please use examination formats without any form of attendance in person. Recommendations for alternative examination formats are provided in the DiTech handbook [German content].
You must wear an FFP2 mask when entering or exiting the University buildings. Wearing a mask during examinations (FFP2 or surgical/medical masks) is recommended.
- The Examinations Office books the rooms for the examinations and manages the implementation of the infection prevention guidelines.
- The announcements will be released on separate dates:
- In late Mai: which examinations are organised centrally and their dates
- Examination phase: Monday, 01.08.2022 to Friday, 19.08.2022
- After the end of the withdrawal period, the complete examination schedule with dates, times and rooms and permitted aids will be announced on 08.07.2022
- Exam aids and seating plans will be announced on Friday, 22.07.2022
- The deadline for submission of the exam papers is 23.06.2022 to allow sufficient time for the Examinations Office and the copy centre to print and prepare them in time for the exam.
- We will inform the invigilators about the procedures.
- Please announce all formats (in-person and alternative) during the registration period, so that students can still decide whether or not to sit them.
- Please submit a room booking.
- Announcement of examination date and room: This should be done at least four weeks before the (first) exam date, if possible in Stud.IP.
- It is best to publish seating plans (showing only matriculation numbers and seat numbers) in advance on your website and on Stud.IP, or ensure controlled single entry on the day of the exam to ensure the minimum distance requirement.
- Leave enough time between two exams so that groups of students do not run into each other.
- Please remember to plan in enough time to prepare the examination venue before the exam, e.g. preparing spare masks, disinfectant, new pens for invigilators, hanging up notices etc.
- It is recommended that you have one invigilator for every 50 candidates.
- 3G status check Recommendation: Use the RKI'sCovPassCheck app
- Also see the checklist in the downloads box
As examiners, invigilators or teaching staff, you are responsible for ensuring that the rules are observed. You therefore have to inform your exam candidates about the infection protection rules in an appropriate manner and carry out spot-checks to monitor compliance.Infection prevention measures
All examination rooms are cleaned on daily basis. Disinfectants are available.
Only the following items are permitted on your desk: writing utensils (no pencil cases), proof of identity (this should be placed at the outer edge of the desk), any other officially permitted exam aids, spare face masks, paper handkerchiefs , snacks and drinks.
You may place your personal belongings in a closed bag next to your desk. During the exam, you must not pick up or open your bag. If you urgently need something from your bag, you must ask the invigilating staff for permission first. If you are caught handling your bag without permission, you will be failed for cheating. This also applies if you have a mobile phone in your bag that is switched on, even if the bag is closed.
Your identity will be checked when you are seated at your desk. As we have to ensure the greatest possible distance when conducting this check, we ask that you place your identity document close to the edge of your desk. Students and invigilators have to be wearing masks during the identity check. However, the invigilator may ask you to remove your mask briefly to allow him or her to ascertain your identity, in which case you must comply.
You must ensure that students leave the examination room one after the other (possibly row by row) and do not disturb the other candidates working on their exam papers.
During the exam, only one person is allowed in the washroom.
For central examinations, the Examinations Office will attach clearly visible seat numbers to the desks to help students to find their seats more quickly. Desks that are not needed will be marked. Seating plan posters will be set up in examination halls for more than 50 candidates.
For non-centrally organised examinations, you have to attach clearly visible seat numbers to the desks yourself.
Below is are the most important documents for your examination process:
Instructions for uploading the marks
- Instructions for recording marks in HISQIS (for non-centrally organised exams at the chairs/teaching units [German content]
- Marks lists (Chair) template (Excel file, German)
- HISQIS import (formulas) template (Excel file, German)
- Checklist for carrying out non-centrally organised exams [German content] (effective 1 Feb 2022)
- Digitally supported examination format [German content]
- Hygiene rules
- Rules for in-person examinations [German content]
- Documents and instructions for the conduct of exams at the chairs [German content] (PDF file; effective 29 January 2021)
- Documents and instructions for the conduct of examinations at the chairs [German content] (Word file; effective 29 January 2021)