Information for students
What you need to know before the examination [last revision date: 8 October 2021]
You are obliged to inform yourself in good time before your exam about the exact procedures to follow, the exam time and room, and where in the room you are seated. We have compiled the most important information for you.
Note for pregnant students
Insofar as contact restrictions according to the Bavarian ordinance on infection prevention measures remain in place, pregnant students may only attend in-person examinations if special protective precautions are taken. Pregnant students should immediately contact the Diversity and Equal Opportunities Section. Appropriate protective measures will be arranged there.
When and where will my examination take place?
The Examinations Office will inform you about registration dates and examination periods on the semester-related information page. On this page, you will find information on the exam dates as of the end of December 2021, and as of 28 January 2022 the precise time, date and venue for central examinations. The Examinations Office will also publish the seating plans and authorised aids for the individual examinations there from 11 February 2022. Please find out in advance where you will be sitting so that gatherings of people in the examination room in front of the seating plans can be avoided at all costs.
For decentralised examinations, please contact your examiner directly on the website or in Stud.IP to find out the date and time of your examination. If no information is available in advance, a controlled individual admission process will take place at the venue.
How do I find my exam venue if I am new to the University campus?
You can use the University map to get an initial overview of the site. The campus map shows you the location of the individual buildings in detail. The map of exam venues for the centrally organised exams gives you a detailed overview of the location of your exam hall.
Further information on the individual buildings and rooms, as well as on how to get there can be found on the University contact page.
Please update your contact details in Stud.IP
We ask that you enter your current phone number and address in Stud.IP in the Profile tab under Contact tracing. The data stored there is not visible to lecturers or other students This information will only be used if the local health authority orders contact tracing after an in-person exam or course.
- According to the current rules, face masks must be worn on the entire campus and in all buildings of the University of Passau. The University's safety and hygiene concept provides details on which type of face mask must be worn.
- There is no mask-wearing requirement while you are seated at your desk during the exam. We will inform you in a separate update if a mask-wearing requirement is introduced due to the infection situation.
- With a 7-day incidence rate of 35 or above, only those who are vaccinated against or have recovered from covid-19 or those with a valid negative test result ('3G rule') may enter indoor areas at universities: '3G' in this context stands for the German words geimpft (vaccinated) – genesen (recovered) – getestet (tested negative). Compliance with this rule is monitored on campus. Students at or on the way to an examination are exempt from the "3G rule". Please have proof of your 3G status ready when on campus.
- You may only bring your own writing utensils and, where appropriate, approved or authorised aids to the exam. There is no storage area for leaving unneeded items. Mobile phones are not permitted.
- If you are feeling unwell, especially with symptoms of a respiratory disease or with unspecific general symptoms, you must not attend examinations. In that case you are not allowed to enter any buildings of the University of Passau.
- If you are aware that you have come into contact with a confirmed Covid-19 patient within the last 14 days, you are not allowed to attend examinations and practical courses, even if you do not have any symptoms of illness.
- Spectators who are not part of the examination process are not admitted.
- The minimum distance of 1.5 m must also be adhered to in movement and meeting areas, such as corridors and hallways, when entering and leaving rooms and buildings and during group work in workshops and halls (physical education/music/art). You must maintain the minimum distance in waiting areas too:
- Observe the hygiene rules and the sneezing etiquette.
- The examination rooms are cleaned on a daily basis. The University provides disinfectants so that you can clean your desk if necessary.
Note for international students
If you are an international student who is currently not in Germany and are affected by travel restrictions, please contact the programme co-ordinators for your degree programme or the faculty administration if you have any questions about the examination format. Luise Haack from the International Support Service will help you with any questions you may have about entering Germany or finding accommodation.
What you need to know on the day of the exam
- You may only bring your personal writing utensils, food and drink, coats/jackets and approved examination aids into the exam room. As the cloakrooms and changing rooms are closed, you should leave your valuables or any other personal items at home. Mobile phones are not allowed in the examination room.
- You must wear your face mask (see safety and hygiene concept for details) in the buildings and in the examination room. There is currently no mask-wearing requirement while you are seated at your desk during the exam. We will inform you in a separate update if a mask-wearing requirement is introduced due to the infection situation.
- Everyone must maintain a minimum distance of 1.5 m on the paths, in the common areas and waiting areas and in the examination room. Pay attention to the markings and barriers at the premises, as well as any further instructions. You must also observe the minimum distance in areas where you move around and may encounter other people, such as corridors and hallways, and when entering and leaving rooms and buildings.
- If an examination room has two entrances, a separate entrance and exit must be designated.
- Only one person at a time may go on a toilet break. You must wear a face mask when visiting the lavatory.
- The examination venue will be aired in accordance with the ventilation concept at least every 45 minutes if there is no automated ventilation system that regulates the air in the room.
What you need to remember during the examination
- For central examinations, clearly visible numbers are attached to the tables at the seats to help you to find your seat more quickly. Orientation posters are also provided in large examination rooms with more than 50 participants.
- Before the start of the examination, you can clean your own desk as required with the disinfectant provided by the University.
- All participants must use their own writing instruments.
- There is currently no mask-wearing requirement while you are seated at your desk during the exam. We will inform you in a separate update if a mask-wearing requirement is introduced due to the infection situation.
- In order to carry out an identity check at the maximum possible distance, you must place your proof of identity and, if applicable, letter of admission at the farthest edge of your desk. You must take off your face mask if asked to do so for the purpose of checking your identity.
- Only one person may visit the lavatory at any one time and must wear a face mask.
- After the identity check, the examination paper may be handed in early every 30 minutes. To do so, you must indicate that you wish to do this and students will then be released from the examination room by the supervisory staff one after the other.
Yes, exams are exempt from the 3G rule. For doctoral examinations, this exemption applies only to the doctoral candidate; guests must abide by the 3G rule.
As of 1 October 2021, the dissertation/thesis writing periods at all faculties continue as normal; the deadlines are no longer suspended. The Examinations Office has written to students who were affected by the suspension of deadlines to inform them of their new submission deadlines.
For comprehensive information on in-person examinations and the measures put in place to protect candidates and invigilators, visit the Examinations Office website.
The infection control measures do not currently require you to wear a face mask while seated at your desk during the exam. The infection situation will be reassessed before the start of the examination period. We will inform you in a Stud.IP update and via www.uni-passau.de/en/coronavirus if a mask-wearing requirement during the exam writing phase is introduced.
The 3G rule (vaccinated, recovered or tested negative) does not apply to examinations. Nevertheless, we recommend that all exam candidates who have not been vaccinated or had the illness in and recovered from it should take a covid-19 test before the exam and, if the result is positive, self-isolate at home.
If you are ill, particularly if you are exhibiting symptoms of a respiratory illness, you are not allowed to take part in examinations. You may exceptionally attend examinations if you can show a current medical certificate (not older than one week) stating that the symptoms are due to a (chronic) illness, e.g. an allergy, hay fever, asthma or similar.
According to the Corona regulation [German content], all exams you have registered for count towards your degree. This means that you must submit documents proving extenuating circumstances to the Examinations Office if you are ill or unable to attend for any other reason.
Exception: If an examination is announced as an in-person examination and a change of format becomes necessary due to the covid-19 epidemic after the end of the respective registration period, the examination performance of students who do not attend the examination will not be graded as 'failed' (§ 2(5) sentence 2 Corona regulation). All examinations you complete are counted (§ 2(5) sentence 3 Corona regulation).
For information on the first state examination for a teacher education programme visit the website of the Bavarian Ministry of Education and Cultural Affairs.
Current (pandemic-related) changes in the study and examination schedule of the Faculty of Law for the semester can be found on the web page of the Dean of Studies.
If you are unwell on the day of the examination and, in particular, show symptoms of a respiratory disease of any severity or unspecific general symptoms, you may not enter the university buildings. In this case, the supervisory staff responsible for the examinations will ensure that the ban on entering the premises is observed. Even if you are aware that you have come into contact with a confirmed Covid-19 patient within the last 14 days before the day of the examination but you do not have any symptoms of illness, you are still not allowed to attend the examination.
If you have any further questions, please contact the Examinations Office.
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