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Information for students

What you need to know before the examination [8 February 2021]

You are obliged to inform yourself in good time before your examination about the exact programme, examination slot and room, your exact seating plan. We have compiled the most important information for you.

Note for pregnant students

Insofar as contact restrictions according to the Bavarian ordinance on infection prevention measures remain in place, pregnant students may only attend in-person examinations if special protective precautions are taken. Pregnant students should immediately contact the Diversity and Equal Opportunities Section. Appropriate protective measures will be arranged there.

When and where will my examination take place?

The Examinations Office will inform you about registration dates and examination periods on the semester-related information page. The exam dates will be announced on that page on 14 December 2020; on 27 January 2021 the exact exam dates and venues will be announced. The Examinations Office will also publish the seating plans for the individual examinations there from 8 February 2021. Please find out in advance where you will be sitting so that gatherings of people in the examination room in front of the seating plans can be avoided at all costs.

For decentralised examinations, please contact your examiner directly on the website or in Stud.IP to find out the date and time of your examination. If no information is available in advance, a controlled individual admission process will take place at the location.

How do I find my examination room if I am new to the University campus?

You can use the University map to get an initial overview of the site. The campus map shows you the location of the individual buildings in detail. The map of exam venues for the centrally organised exams gives you a detailed overview of the location of your exam hall in winter semester 2020–21.

Further information on the individual buildings and rooms, as well as on how to get there can be found on the University contact page.

Please update your contact details in Stud.IP

We ask that you enter your current telephone number in Stud.IP in the Profile tab under Contact tracing. The data stored there is not visible to lecturers or other students and will only be used if the local health authority orders contact tracing after an in-person exam or course.

  • You must bring your own face mask (covering your nose and mouth) and wear it at all times during the exams.
  • You may only bring your own writing utensils and, where appropriate, approved or authorised aids to the exam. There is no storage area for leaving unneeded items. Mobile phones are not permitted.
  • If you are feeling unwell, especially with symptoms of a respiratory disease or with unspecific general symptoms, you must not attend examinations. In that case you are not allowed to enter any buildings of the University of Passau.
  • If you are aware that you have come into contact with a confirmed Covid-19 patient within the last 14 days, you are not allowed to attend examinations and practical courses, even if you do not have any symptoms of illness.
  • Spectators who are not part of the examination process are not admitted.
  • The minimum distance of 1.5 m must also be adhered to in movement and meeting areas, such as corridors and hallways, when entering and leaving rooms and buildings and during group work in workshops and halls (physical education/music/art). You must also maintain the minimum distance in waiting areas: not more than 10 people are allowed in these areas. Observe all information posters and signposts in the venue.
  • Observe the hygiene rules and the sneezing etiquette.
  • The examination rooms are cleaned on a daily basis. The University provides disinfectants so that you can clean your desk if necessary.

Note for international students

If you are an international student who is currently not in Germany and are affected by travel restrictions, please contact the programme co-ordinators for your degree programme or the faculty administration if you have any questions about the examination format. Ms Luise Haack from the International Support Service will help you with any questions you may have about entering Germany or finding accommodation.

What you need to know on the day of the exam

  • You may only bring your personal writing utensils, food and drink, coats/jackets and approved examination aids into the exam room. As the cloakrooms and changing rooms are closed, you should leave your valuables or any other personal items at home. Mobile phones are not allowed in the examination room.
  • You must always wear your face mask – also when working on the exam script. Please wear an FFP-2 mask if possible. However, community and surgical masks are also permitted.
  • Everyone must maintain a minimum distance of 1.5 m on the paths, in the common areas and waiting areas and in the examination room. Pay attention to the markings and barriers at the premises, as well as any further instructions. You must also observe the minimum distance in areas where you move around and may encounter other people, such as corridors and hallways, and when entering and leaving rooms and buildings.
  • If an examination room has two entrances, a separate entrance and exit must be designated.
  • Only one person at a time may go on a toilet break at any one time. You must wear a face mask in the restroom.
  • The examination venue will be aired in accordance with the ventilation concept at least every 45 minutes if there is no automated ventilation system that regulates the air in the room.

What you need to remember during the examination

  • For central examinations, clearly visible numbers are attached to the tables at the seats to help you to find your seat more quickly. Orientation posters are also provided in large examination rooms with more than 50 participants.
  • Before the start of the examination, you can clean your own desk as required with the disinfectant provided by the University.
  • All participants must use their own writing instruments.
  • The face mask must be worn at all times during the exam.
  • In order to carry out an identity check at the maximum possible distance, you must place your proof of identity and, if applicable, letter of admission at the farthest edge of your desk. You must take off your face mask if asked to do so for the purpose of checking your identity.
  • Only one person may visit the lavatory at any one time and must wear a face mask.
  • After the identity check, the examination paper may be handed in early every 30 minutes. To do so, you must indicate that you wish to do this and students will then be released from the examination room by the supervisory staff one after the other.

Face masks covering the nose and mouth must be worn whenever the candidate enters or leaves the examination room and the desk. In addition, a mask-wearing obligation has also been imposed until 18 March 2021 as a result of the current infection situation.

Currently, there is no express obligation to wear an FFP-2 mask – although the University urges you to do so if you can.

If no FFP-2 masks are available on the exam day, simple surgical masks or other DIY masks may also be used. If the mask-wearing requirement is extended beyond 18 March 2021, this will be announced in a coronavirus update sent via Stud.IP and on the University's coronavirus web page.

This situation is not covered by the Corona regulation. In addition, examinations have already taken place for which students were unable to register retrospectively, so that it is necessary, also for reasons of equal treatment, to stick to the registrations or de-registrations that have already taken place.

If, in individual cases, you are unable to wear a face mask during the examination for health reasons, you must apply, without delay, for an exemption at the Examinations Office. The application must be accompanied by a medical certificate from a specialist which lists, in a comprehensible manner, the specific health issues preventing the students from wearing a face mask during an examination. Otherwise, the student will not be allowed to participate in the examination.

Removal of the face mask is required or permitted for the purpose of checking the student's identity (if asked to do so) or to communicate with people with hearing disabilities.

If no face mask can be worn due to special examination requirements (e.g. practical music examinations), the mask requirement is waived for the time of the performance of the corresponding assessment.

Short-term and temporary removal of the mask for the purpose of taking food is permissible, especially during long examinations.

The following applies for summer semester 2020:

  • In the event of non-attendance (e.g. illness or inability to attend), the examination registration does not count. You do not need to submit a medical certificate. Important: This regulation does not apply to any state examinations and dissertations/theses for which you may be registered.

The following applies for winter semester 2020–21:

  • The University is seeking an amendment of the Corona regulation to include a free-attempt provision. If approved, this would mean that the regulation in force in the summer semester would also apply to the winter semester 2020–21. We will inform you about this as soon as the Corona regulation has been amended.

If you are unwell on the day of the examination and, in particular, show symptoms of a respiratory disease of any severity or unspecific general symptoms, you may not enter the university buildings. In this case, the supervisory staff responsible for the examinations will ensure that the ban on entering the premises is observed. Even if you are aware that you have come into contact with a confirmed Covid-19 patient within the last 14 days before the day of the examination (category-1 contact person as per RKI definition; German text) but you do not have any symptoms of illness, you are still not allowed to attend the examination.

you will not be allowed to take the exam.

Exceptions:

  • Those with respiratory symptoms brought about by allergies (runny nose, cough or sore throat) are allowed to sit their exams. The prerequisite is the presentation of a specialist medical certificate confirming the allergy and the typical symptoms. You must take this certificate with you to the exam.
  • Those with a medical certificate in German or English confirming that there are no indications of an infection with SARS-CoV-2 and who present this to the University of Passau are also exempt. The medical certificate must be based on a molecular biological test for the presence of an infection with SARS-CoV-2 carried out in a member state of the European Union or in another state which the RKI has included in a list of states with a sufficiently high quality standard, and which was carried out no more than 48 hours before submission to the University of Passau. You must take this certificate with you to the exam.
  • Please note that so-called 'antibody test'/PCR tests are insufficient.

The following applies to summer semester 2020:

If you missed the exam (e.g. due to illness or inability to attend) or attained a fail mark, the examination registration, respectively the exam attempt, does not count. If you did not show up or failed an exam, HISQIS is set to automatically disregard the exam. Important: This regulation does not apply to any state examinations and dissertations/theses for which you may be registered.

The following applies to winter semester 2020–21:

The University is seeking an amendment of the Corona regulation to include a free-attempt provision. If approved, this would mean that the regulation in force in the summer semester would also apply to the winter semester 2020–21. We will inform you about this as soon as the Corona regulation has been amended.

The following applies to summer semester 2020:

For the purposes of the regular dates and deadlines laid down in the examination regulations for the study programmes, the summer semester 2020 is not considered as a subject semester (Art. 99(1) BayHSchG). The Bavarian Science Ministry has updated its FAQ (German) on BAföG and examinations, clarifying whether the summer semester counts as a subject semester and what effects this has on the standard period of study.

What does that mean for you?

  • Have you already reached the maximum period of study according to your examination regulations and received an official notice of initial fail ('erstmaliges Nichtbestehen')? You will soon receive an additional notice indicating the new deadlines/dates from the Examinations Office.
  • Are you going to reach the maximum period of study at the end of summer semester 2020? At the end of summer semester 2020, no maximum-period-of-study check will be carried out. These checks will only resume after the end of winter semester 2020–21, and summer semester 2020 will not be counted towards the overall period of study in future checks. Nevertheless, any examinations in which you achieved a pass mark in summer semester 2020 will count towards your degree.
  • Are you falling short of the prescribed number of ECTS credits you should have accumulated by the end of summer semester 2020 (e.g. in the degree programmes B.Sc. Business Administration and Economics, B.Sc. Information Systems and FIM degree programmes)? Here, too, the summer semester 2020 does not count as a subject semester.
  • Are you regularly enrolled in a degree programme in summer semester 2020, but are a (long) way away from reaching the maximum period of study or another deadline? The summer semester 2020 will not count for you either and will not be included in the maximum-period-of-study checks.
  • Are you on a sabbatical (leave of absence) in the summer semester and have not yet reached the maximum period of study? In that case, summer semester 2020 will not affect the course of your programme. The deadlines set out in the examination regulations will continue to apply to you.
  • Are you studying a teacher education programme? The Bavarian Ministry of Education and Cultural Affairs has announced on its website that, with regard to the regulation on the registration period according to § 31(2) ff LPO I, the summer semester 2020 will not be counted as a semester.
  • Are you studying the undergraduate law programme at the University of Passau? The automatic extension for assessment deadlines or the maximum period of study also apply to the preliminary examination in law and the university-set portion of the First Examination in Law.

As these are automatic you do not need to apply (or provide supporting documents) for an extension. These deadlines are automatically extended if necessary.
The above automatic extensions do not apply to writing periods for written assignments, seminar papers, project work and dissertations or theses.

The following applies to winter semester 2020–21:

There is currently no legal basis for suspending the deadlines. However, the science ministry has announced that it supports the continuation of this arrangement (see https://www.stmwk.bayern.de/studenten/meldung/6592/unterstuetzung-fuer-studentinnen-und-studenten-im-corona-wintersemester-aenderungen-im-bayerischen-hochschulgesetz-sollen-weiter-gelten.html, German page). As things stand today, it can be assumed that this regulation will also apply to this winter semester.

When you are on a semester on leave (aka 'semester out' or 'sabbatical' – Urlaubssemester in German), you can only resit examinations that you failed in a previous semester. Due to the coronavirus pandemic, there is a special regulation in place concerning exams: If you did not appear for an exam for which you had previously registered or attempted and failed an examination, your registration/exam result was (or will be) tagged 'KNA'. This indicates that the attempt will not be counted towards your degree and its status is as though you had never registered for or sat the exam in the first place.

However, that status also means that you cannot resit the examination you failed or did not appear for in summer semester 2020 while you are on a leave semester, as that would count as a first attempt, which is not permitted during a leave semester.

During the leave semester you may only register for and resit examinations that were not attempted/failed before summer semester 2020.

Are you unable to complete assessments within the required timeframe due to the postponement of examinations (e.g. physical education; second examination dates)?

The Bavarian Ministry of State has published special regulations at https://www.km.bayern.de/ministerium/termine/1-staatspruefung-anmeldung-pruefungen.html for

  • Module assessments and 30 ECTS credit requirement
  • Practice teaching
  • Practical sport examinations for P.E.
  • Zulassungsarbeit (dissertation for teacher education programmes)
  • Other requirements for admission to the first state exam.
  • Change of the autumn 2020 examination periods

announced. The respective units (e.g. examinations office, sports centre, teacher placement office) will draw up the relevant certificates and procedures so that you can take advantage of the special regulations for the admissions procedure.

Special rules have also been announced:

  • for exam resits
  • for the free attempt and
  • on the registration deadline

Registrations for the Vorbereitungsdienst for the teacher education programmes for primary school and Mittelschule are conducted online. For further information, please visit https://www.km.bayern.de/lehrer/lehrerausbildung/grundschule/referendariat.html (German page)

The closing date for registrations for the 2021–23 traineeship is 13 April 2021

Please contact the teacher education coordinators or the teacher placement office, who will be able to help.

The submission deadlines for bachelor's dissertations and master's theses at the Faculty of Business, Economics and Information Systems and the Faculty of Computer Science and Mathematics have been adjusted and reinstated.

The deadlines for the Faculty of Arts and Humanities are currently still suspended. This means: Until the literature supply is restored to the usual extent, you may continue to add the number of days the library is closed to your original submission date. You can find an example calculation for this further down in our FAQs. However, there is no requirement to wait with the submission. If you have finished your dissertation or thesis, you can hand your work before the library reopens.

For written seminar papers and other written assignments, the decision on deadline extensions is taken individually by the relevant supervisor, as it may be possible to complete assignments on time using available resources even during the library closure (e.g. using online literature). This also applies to the seminar papers for the specialisation areas of the Faculty of Law – please see visit the page of the Dean of Studies of the Faculty of Law for details.

This calculation cannot be made right now because it contains an unknown: the date on which the library will reopen. Since no-one knows when the library will reopen, or at least when the lending service will have been fully restored to normal, there is simply no way to determine the new submission deadline yet. However, we can show you two examples of how to correctly calculate the new submission date once the library does reopen.

Example 1: You registered your dissertation/thesis before 14 March: (closing date of the library):

Simply add the entire closure period = the calendar days between the library closure (14 March 2020) and re-opening (?? Month 2020) to the original deadline. If the library were to reopen on 30 May 2020 – this is a fictitious date simply for the sake of the example – the calculation would look like this:

Original submission deadline: 31 March 2020

+ 77 days of closure (14 March to 30 May 2020)

= New submission deadline: 16 June 2020

Example 2: You registered your dissertation or thesis after 14 March:

Even then the deadline for your dissertation or thesis is suspended for the number of days between registration and reopening.

If the calculated submission date falls on a weekend or a public holiday in Bavaria, you should submit your work on the following working day.

Again: You can only make this calculation once the library is fully open; the reopening date used in the calculation above is entirely fictitious. We will inform you of this in good timein our regular updates. The Examinations Office will also inform you separately of the new submission deadlines.

We recommend that you hold these meetings not in person but using telephones or video chat; the meetings do not then have to be cancelled.

For up-to-date information on changes in the study and examination schedule of the Faculty of Law for summer semester 2020, visit the webpage of the Dean of Studies.

In order to ensure a sound legal basis, the Examinations Office has sent scans to the students who registered for exam script viewing. If at all possible, it would be helpful if you could register to view your exam scripts in winter semester 2020–21 or even summer semester 2021. The exams will then be reserved for you.

If you are unwell on the day of the examination and, in particular, show symptoms of a respiratory disease of any severity or unspecific general symptoms, you may not enter the university buildings. In this case, the supervisory staff responsible for the examinations will ensure that the ban on entering the premises is observed. Even if you are aware that you have come into contact with a confirmed Covid-19 patient within the last 14 days before the day of the examination but you do not have any symptoms of illness, you are still not allowed to attend the examination.

If you have any further questions, please contact the Examinations Office.

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