IT organisational structure of the University of Passau
The IT organisational structure (German) of the University of Passau defines the responsibilities for advice, planning, implementation, coordination and quality assurance for all measures affecting the information and communication infrastructure of the University.
Chief Information Officer
The University Directorate appoints a Chief Information Officer (CIO), who represents the University in IT-related matters, including outside the University.
If at all possible, one of the Vice Presidents should serve as the CIO. Exceptions are allowed if the expertise of one or more members of the University Directorate is such that it can be expected that there is a sufficient level of IT competence among the University Directorate. In that case the CIO should be invited for the University Directorate meetings when dealing with IT matters.
The Director of the Computer Centre is the Deputy CIO.
The University Directorate decides on the IT strategy and the IT coordination structure of the University in conjunction with the CIO and the IT Steering Committee. The IT strategy is aligned with the general strategic goals of the University and defines the IT-specific aims and requirements.
IT Steering Committee
The IT Steering Committee of the University of Passau is responsible for the overall planning and coordination of all IT requirements. It shares responsibility with the Head of IT Services for all IT-related decisions as well as their preparation.
The following persons sit on the IT Steering Committee:
- the Chief Information Officer (CIO)
- the Director of Centre for Information Technology and Media Services (ZIM)
- the Head of the IT Section responsible for the University Administration's IT infrastructure
- the Director of Library Services
- the Digital Media Officer
- an additional Head of a Central Administration Section or Division, to be named by the Head of Administration
- the Data Protection Officer
Each member of the IT Steering Committee has voting rights (one vote per member)
Together with the IT Steering Committee, the CIO defines:
- the overall operational IT concept of the University
- the objectives for the continued development of all IT services
- the organisational distribution of responsibilities for all IT services
- the responsibilities and reporting lines
- the quality assurance measures
The IT Steering Committee prepares IT-related resolutions and presents recommendations and proposals to the University Directorate. It convenes at least twice per semester and is chaired by the CIO.
IT Advisory Committee
The University's IT Advisory Committee provides information and communication concerning IT responsibilities and measures.
Its members are:
- the Chief Information Officer (CIO)
- one IT Officer from each faculty (e.g. Vice Dean for IT Matters), appointed by the Dean
- one IT Officer from each of the central units
- one IT Officer from each of the Student Committees
- the Women's Representative or her acting representative
- one representative for lecturers and research assistants
- one representative for the Staff Council
- the members of the IT Steering Committee
In the IT Advisory Committee the IT officers relay their requirements, which have been collected and agreed upon within their respective organisational units, to the IT Steering Committee. Conversely, the IT Officers are informed about new developments in information technology by the IT Steering Committee, which they then pass on to the staff in their units; they also support the deployment and optimisation of the relevant measures.
The IT Advisory Committee provides information and formulates requirements and recommendations; it does not pass resolutions. The IT Advisory Committee convenes a minimum of once per semester and is chaired by the Chief Information Officer (CIO).
The units and officers concerned with IT services together form the IT Services Group. In order to exploit synergies and establish close cooperation, the IT Services Group regularly holds working meetings, which are chaired by the Deputy CIO. The Deputy CIO regularly reports to the CIO on the outcomes of these meetings.
Chief Information Security Officer
The University's IT infrastructure is seeing a constantly increasing number of attacks from the Internet. The IT Strategy of the University calls for the development and implementation of IT security concepts. To this end, the University established the post of Chief Information Security Officer (CISO) in 2010.
IT security guidelines
The IT security guidelines define IT security as a core strategic aim of the University and pave the way for IT security rules to be drawn up in the future to accommodate for prevailing security threats. The University Directorate adopted the present IT security guidelines (German text) on 24 February 2015.