Erasmus+ grant for internships in Europe
Erasmus+ funds self-organised placements of students and graduates (up to 12 months after graduation) in a host institution in another European country.
For an initial overview, the following video from the DAAD summarises all the information on internships with Erasmus+ in brief:
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How to apply for an Erasmus+ Scholarship
- Complete the Online-Application-Form via MoveOn4 and submit it online.
- Sign the resulting PDF document.
- Combine all the application documents listed under “Before the internship” in one PDF document and send it by e-mail to auslandspraktikum@uni-passau.de (with the subject: Erasmus+ application first name last name start of internship DD-MM-YYYY).
Submit your application at least 6 weeks before the start of the internship
- Applications must be submitted to Ref. IV/2 Careers and Competencies 6 weeks before the start of the internship. In justified exceptional cases (e.g. internship commitment at short notice), the deadline can be deviated from after consultation. However, proof of this (e.g. e-mail from the internship institution) must be submitted. The acceptance of applications that are received less than 6 weeks before the start of the internship is at the discretion of Ref. IV/2 Careers and Competencies. Applications received after the internship has begun will not be accepted.
- In addition to the timely receipt of the application, the completeness of the documents, the fulfilment of the formal requirements as well as the availability of the funding are criteria for the awarding of the scholarships.
- Graduate internship: Application must be submitted 6 weeks before de-registration. The application must be fully processed while you are still enrolled.
Documents to be submitted
Signatures: handwritten (digital or scanned) or QES signatures.
- Signed Online-Application-Form
- Checklist
- Letter of motivation in German
- Europass CV in German (without internship certificates etc.)
- Proof of foreign language skills (for national or main language of internship, e.g. transcript of records). If the mail language at work is your native language, please use our template.
- Declaration of insurance with details of validity abroad (do not submit any additional documents relating to proof of insurance!)
- Learning Agreement for Traineeships with all required information filled in
- Transcript of Records (passed and failed exams)
- Certificate(s) of enrollment for the entire internship period. Please submit any certificates of enrollment that are not yet available as soon as possible.
- Declarations of honor:
Please use the free Adobe Acrobat Reader DC to fill out the interactive pdf forms.
Merge all of the application documents listed above in one PDF document and send it by e-mail to auslandspraktikum@uni-passau.de.
(Mail subject: "Erasmus+ Application First Name Last Name Traineeship Start XX-XX-XXXX")
- Study progress
- Bachelor students: at least 1 completed semester and at least 20 ECTS credits at the time of application
- Master's students: eligible for funding from the 1st semester onwards
- Minimum duration of the internship: 2 months (60 days; 1 month ≙ 30 days)
Please note: The first and last days of your internship must be weekdays and may only fall on a weekend or a holiday if your internship actually begins or ends on that day. - Maximum duration of the internship: 12 months
The maximum funding period per internship is 6 months. The actual duration of your internship can exceed the funding period. Please feel free to contact us for a precise calculation of your individual minimum and maximum durations. - Work placement in a private or public institution in a country participating in the Erasmus+ Programme
Internships at EU institutions or bodies that manage EU programs are not eligible for Erasmus+ funding. - Language skills: Proven knowledge of the working or national language
- Enrolment at the University of Passau during the entire internship period (for graduates: at the time of application)
- Weekly working hours
- Only full-time internships of at least 30 hours per week are eligible for funding. Full-time is defined according to the standard working hours in that country.
- For teaching placements, a weekly working time of 12 hours is sufficient, as this, together with the preparation time, is considered a full-time placement.
Notes:
- There is no specific grade point average required for an application.
- Students can receive funding for a compulsory internship or also a voluntary internship.
- Graduate traineeships can also be funded by Erasmus+ up to a maximum of 12 months after graduation. However, the application for this must be submitted while the applicant is still enrolled. The student must be officially de-registered from the university for the entire duration of the internship. Graduate internships are intended to help students transition from higher education to the workforce; therefore, graduate internships taken between a bachelor’s and a master’s degree (if a master’s degree is being pursued) are not eligible for funding.
- As long as the beneficiaries remain within the maximum funding period of 12 months (this includes funding for a study abroad programme with Erasmus+), repeated funding is possible.
- In a further study programme (Master's degree, doctorate), a funding period of up to 12 months is possible again for each student.
- In single-track degree programmes (which end with a state examination), a maximum funding period of up to 24 months is possible.
You can find the scholarship benefits on the german website.
The actual grant amount is calculated based on the dates specified in the Learning Agreement for Traineeships. In the Erasmus+ program, each month is calculated as having 30 days.
Carefully consider the duration of your internship in advance. Early termination of the internship will result in a pro rata reclaiming of any scholarship amounts already paid out.
Top-Up for sustainable travel
Students as well as graduates who are funded for a traineeship abroad with Erasmus+ and use low-emission means of transport for the main part of the journey (at least 50% of the mobility) can apply for an additional funding for sustainable travel. The Top-Up can be claimed for traineeships starting from 01 May 2022.
- Top-up for sustainable travel: 50 euros one-off
- In addition, depending on the duration of the trip, up to four travel days can be funded with the respective Erasmus+ funding rate. Please note that these are the actual travel days and not an approximate period.
- Low-emission means of transport: especially bus, train, carpooling
- Proof: declaration of honour
- To apply for the Top-Up for Sustainable Travel, please submit the declaration on honour by email to auslandspraktikum@uni-passau.de before the start of the mobility.
- Travel documents (booking confirmations, tickets, etc.) do not need to be presented. However, keep them for five years for possible verification.
Exchange platform sustainable travel abroad semester/internship
Your internship abroad is coming up soon and you are still thinking about the best way to travel abroad? Perhaps a sustainable means of transport, such as train, bus or carpooling, is also an option for your trip. Our exchange platform on ILIAS offers you space for exchange with other students (e.g. about offers, recommended travel routes). Perhaps you can also find travel partners who have the same goal in this way.
Sustainability during stays abroad
You want to make your stay abroad more sustainable and are still looking for practical ways to do so? Our info sheet on sustainability during stays abroad offers you insights and helpful tips on how you can make your stay abroad more sustainable as part of an internship or study abroad.
Amendment agreement (if required)
Only required if major changes occur during the internship.
Examples:
- Extension of the internship: This must be requested from the Centre for Careers and Competencies at least one month before the original end of the internship.
- Significant change in the content of the internship
- Change of the responsible caregiver
Procedure:
- Complete and sign the Amendment Agreement as an addendum to the Learning Agreement for Traineeships.
- Let the internship institution sign the form.
- Submit to the Centre for Careers and Competencies by email: auslandspraktikum@uni-passau.de
The following documents must be submitted to the Centre for Careers and Competencies by email within four weeks (auslandspraktikum@uni-passau.de):
Erasmus+ project 2024:
- Final report
- Voluntary internships: Word template of the ZKK for the preparation of internship reports
- Compulsory internships: The same report that you submit to your internship officer for recognition (no deadline) can also be submitted to the ZKK (note: deadline of 4 weeks). Alternatively, the template for voluntary internships can be used.
- The final report must be submitted in German or English.
- Copy of the internship certificate or traineeship certificate
- Exact day specification of the internship period as stated in the Online-Application. Otherwise, the scholarship amount may be reclaimed on a pro rata basis!
- The document must be dated and signed no earlier than the last day of the internship.
- Confirmation of stay indicating the exact period of the physical and, if applicable, the virtual mobility phase (Confirmation of stays in the 2024 project)
- The document must be dated and signed no earlier than the last day of the internship.
Erasmus+ project 2025:
- Final report
- Voluntary internships: Word template of the ZKK for the preparation of internship reports
- Compulsory internships: The same report that you submit to your internship officer for recognition (no deadline) can also be submitted to the ZKK (note: deadline of 4 weeks). Alternatively, the template for voluntary internships can be used.
- The final report must be submitted in German or English.
- Traineeship certificate
- Exact day specification of the internship period as stated in the Online-Application. Otherwise, the scholarship amount may be reclaimed on a pro rata basis!
- The document must be dated and signed no earlier than the last day of the internship.
Please submit the documents individually and not together in one PDF file.
- Compulsory internships: By submitting the internship report and other documents to your internship officer (no deadline), you apply for recognition of the internship. The achievement will then be automatically entered in your Transcript of Records.
- Voluntary traineeships: Starting in April 2026, voluntary internships will be recorded in the “Additional Qualifications” section of the Transcript of Records. For graduate internships the Europass Mobility will be issued.
This project has been funded with support from the European Commission. This publication reflects the views only of the author, and the Commission cannot be held responsible for any use which may be made of the information contained therein.
Postal address:
Universität Passau
Ref. IV/2 Karriere und Kompetenzen
Stipendien für Auslandspraktika
Universität Passau
Innstraße 41
D-94030 Passau
Visiting address:
Universität Passau
Ref. IV/2 Karriere und Kompetenzen
Stipendien für Auslandspraktika
Ludwigstr. 8 (LU 8 328)
D-94032 Passau
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