Erasmus+ grant for internships in Europe

Funding requirements in the project 2020 and 2021:

• Study progress
  • Bachelor students: at least 1 completed semester and at least 20 ECTS credits at the time of application
  • Master's students: eligible for funding from the 1st semester onwards
• Minimum duration of the internship: 2 months (60 days; 1 month ≙ 30 days)
• Maximum duration of the internship: 12 months
• Work placement in a private or public institution in a country participating in the Erasmus+ Programme
• Language skills: Proven knowledge of the working or national language
• Enrolment at the University of Passau during the entire internship period (for graduates: at the time of application)
• Only full-time internships of at least 30 hours per week are eligible for funding

Notes:

• There is no specific grade point average required for an application.
• Students can receive funding for a compulsory internship or also a voluntary internship.
• Graduate traineeships can also be funded by Erasmus+ up to a maximum of 12 months after graduation. However, the application for this must be submitted while the applicant is still enrolled.
• As long as the beneficiaries remain within the maximum funding period of 12 months (this includes funding for a study abroad programme with Erasmus+), repeated funding is possible.
• In a further study programme (Master's degree, doctorate), a funding period of up to 12 months is possible again for each student.
• In single-track degree programmes (which end with a state examination), a maximum funding period of up to 24 months is possible.
• Teaching placements for student teachers arealso eligible for Erasmus+ funding. For teaching placements, a weekly working time of 12 hours is sufficient, as this, together with the preparation time, is considered a full-time placement.

Erasmus+ funding does not cover internships at EU institutions or institutions and agencies that administer EU programmes.

Representations of e.g. federal states to the EU are not official EU institutions. Internships in these institutions can be funded through Erasmus+.

Financial support for Erasmus+ student stays is based on the different costs of living in the destination countries.

For traineeships, the following monthly rates apply for Erasmus+ traineeship grants for the respective country groups:

The actual funding amount is calculated on a daily basis using the monthly rates and is based on the dates of the internship duration specified in the Learning Agreement for Traineeships. This is documented accordingly in the grant agreement (in the Erasmus+ programme, each month is calculated as a flat rate of 30 days).

Additional funding opportunities are available for students with disabilities or chronic illnesses, students with children, first-time graduates and working students. Find out more about this on our page on special funding.

Top-Up for sustainable travel

Students as well as graduates who are funded for a traineeship abroad with Erasmus+ and use low-emission means of transport for the main part of the journey (at least 50% of the mobility) can apply for an additional funding for sustainable travel. The Top-Up can be claimed for traineeships starting from 01 May 2022.

• Top-up for sustainable travel: 50 euros one-off
• In addition, depending on the duration of the trip, up to four travel days can be funded with the respective Erasmus+ funding rate. Please note that these are the actual travel days and not an approximate period.
• Low-emission means of transport: especially bus, train, carpooling
• Proof: declaration of honour
  • To apply for the Top-Up for Sustainable Travel, please submit the declaration on honour by email to auslandspraktikum@uni-passau.de before the start of the mobility.
  • Travel documents (booking confirmations, tickets, etc.) do not need to be presented. However, keep them for five years for possible verification.

Exchange platform sustainable travel abroad semester/internship

Your internship abroad is coming up soon and you are still thinking about the best way to travel abroad? Perhaps a sustainable means of transport, such as train, bus or carpooling, is also an option for your trip. Our exchange platform on ILIAS offers you space for exchange with other students (e.g. about offers, recommended travel routes). Perhaps you can also find travel partners who have the same goal in this way.

Sustainability during stays abroad

You want to make your stay abroad more sustainable and are still looking for practical ways to do so? Our info sheet on sustainability during stays abroad offers you insights and helpful tips on how you can make your stay abroad more sustainable as part of an internship or study abroad.

6 weeks before the start of the internship

• In justified exceptional cases (e.g. internship commitment at short notice), the deadline can be deviated from after consultation. However, proof of this (e.g. e-mail from the internship institution) must be submitted. The acceptance of applications that are received less than 6 weeks before the start of the internship is at the discretion of Ref. IV/2 Careers and Competencies. Even in such cases the complete application must be submitted at least 14 days before the start of the internship.
• In addition to the timely receipt of the application, the completeness of the documents, the fulfilment of the formal requirements as well as the availability of the funding are criteria for the awarding of the scholarships.

• Complete the online application in full and upload the required documents in the portal.
• Sign the application form generated in the process.
• Please summarise the complete application documents (with signed online application form and checklist) in one PDF document andsend it by e-mail to auslandspraktikum@uni-passau.de (with the subject: Erasmus+ Application First Name Last Name Traineeship Start XX-XX-XXXX).

Send a short interim report halfway through the internship to auslandspraktikum@uni-passau.de.

• Guide to writing the Erasmus+ Interim Report

Required if major changes occur during the internship.

Examples:

• Extension of the internship: This must be requested from the Centre for Careers and Competencies at least one month before the original end of the internship.
• Significant change in the content of the internship
• Change of the responsible caregiver

Procedure:

1. Complete and sign the Amendment Agreement as an addendum to the Learning Agreement for Traineeships.
   Amendment Agreement (Traineeship start date until 30 April 2022)
   Amendment Agreement (Traineeship start date from 01 May 2022)
2. Let the internship institution sign the form.
3. Submit to the Centre for Careers and Competencies by email.

The following documents must be submitted to the Centre for Careers and Competencies withinfour weeks (by e-mail to auslandspraktikum@uni-passau.de):

• Final report
  • Voluntary internships: Word template of the ZKK for the preparation of internship reports
  • Compulsory internships: The same report that you submit to your internship officer for recognition (no deadline) can also be submitted to the ZKK (note: deadline of 4 weeks). Alternatively, the template for voluntary internships can be used.

The final report must be submitted in German or English.

• Copy of the internship or traineeship certificate
  • Exact day specification of the internship period as stated in the application. Otherwise, the scholarship amount may be reclaimed on a pro rata basis! The internship certificate must be issued on the last day of the internship at the earliest.
  • Traineeship certificate (start of traineeship until 30 April 2022)
  • Traineeship certificate (start of traineeship from 01 May 2022) 
• Confirmation of stay indicating the exact period of the physical and, if applicable, the virtual mobility phase (you will find the project under which your stay is running on the grant agreement).
  • Confirmation for stays in the 2020 project (internship start date until 30 April 2022)
  • Confirmation for stays in the 2021 project (internship start from 01 May 2022)

• Participation in the EU Survey (invitation sent automatically after the end of your traineeship)

• Compulsory internships: By submitting the internship report and other documents to your internship officer (no deadline), you apply for recognition of the internship. The achievement will then be automatically entered in your Transcript of Records.
  
   At the Faculty of Humanities, thesubmission is made by e-mail to praktikum@phil.uni-passau.de. Further information can be found in the joint internship guidelines of the Faculty of Humanities (only available in German).
   
• Voluntary traineeships: Theinternship will automatically be entered in your Diploma Supplement or Europass Mobility.

What can be promoted?

• Students can apply for grants for fee-based language courses as part of their preparation for the internship abroad.
• The language course is taken at a university or an official institution (at home or abroad) and comprises atleast 20 lessons.
• Upon presentation of the certificate and the original invoice, expenses can be reimbursed up to anamount of 500 euros.
• If an upstream language course is not possible, a fee-based language course that takes place alongside the internship can also be funded.
• The language course can be used to acquire knowledge of the national language as well as the working language.
• In principle, only the actual costs incurred forthe language course itself can be funded. Other costs (e.g. for travel, accommodation, meals, etc.) cannot be covered.

How do I apply for funding?

• The application for financial support for language courses within the framework of Erasmus+ must be sent by email to auslandspraktikum@uni-passau.deat least 2 weeks before the start of the language course.
• Alternatively, you can upload the application for language course funding together with your scholarship application in the online portal and and then send it by e-mail.

Please direct any questions to auslandspraktikum@uni-passau.de.

After the language course

• The invoice for the language course (original) as well as the certificate of successful participation (copy) must be submitted to the Centre for Careers and Competencies at the University of Passau within one month after the end of your internship stay (not directly after the completed language course) together with the certificate required for the internship and the final report.
• Subsequently, the funding is transferred to the deposited account.

• Guidlines of the University of Passau in the Project 2021for the awarding procedure of Erasmus+ scholarships for internships abroad
• Official instructions and explanations for completing the Learning Agreement for Traineeships in English
• English instructions from the ZKK for completing the Learning Agreement for Traineeships
• Erasmus+ Charter for Students

Constantly updated calls for applications for internships in Europe can be found on the Erasmus+ platform.

For more general information about the Erasmus+ programme and studying abroad, please visit the website of the International Office.