Transcript of Records for exchange students
► Please note: The information on this website is only relevant for exchange students!
- Current (non-exchange) students can retrieve their transcript of records in the campus portal.
- Former (non-exchange) students should contact the Prüfungssekretariat.
If you require a Transcript(s) of Records or Record of Studies (with semester hours per week), you can find further information on our website. (Does not apply to exchange students!)
- Each exchange student will receive an official Transcript of Records (ToR) after finishing a semester at the University of Passau.
- Students participating in a double degree programme can issue the ToR themselves via the Campusportal.
- All other exchange students will receive the ToR from the International Office.
- The transcript of records contains the grades of all successfully completed courses.
- Courses that are not passed or dropped are listed in the transcript of records, but no credit points are awarded for them.
- ECTS points are only awarded for passed courses.
- The completion of this document takes approximately 2 to 3 months from the end of the semester.
- The processing time can vary greatly between students, depending on when the grades for the courses taken are determined.
- The original document is sent directly to the student by e-mail.
- It can also be collected in paper form from the International Office on request. In this case, please inform us in advance by e-mail.
► A transcript of records is not created automatically.
- A course list with all courses taken and ECTS points must be sent to the International Office before the end of the semester.
- Towards the end of the semester, international students will receive an email explaining how to create this course list via the campus portal.
This is how you create the course list:
- Log in to Stud.IP with your computer centre (RZ) ID and go to "Courses". On the left side under “Actions” you will find the option "Excel-Export".
- Select the current semester (WiSe 2024/25).
- Click on "Export". An Excel document in csv-format will be created. Important: Do not save this document in any other format and do not edit it!
- If you have taken courses that are not included in the excel document, please write these courses for which you will receive a grade/ECTS in an additional Word document.
- If you have attended seminars from Future: Careers and Competencies (ZKK), these can also be entered into the transcript. Please also indicate these seminars in your email or in a Word document (not in the excel document!) and send us your certificates of partificipation as PDF files.
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