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Immigration Office (Ausländerbehörde): Important information for international staff and doctoral students

The Welcome Centre is currently offering a preliminary checking service for documents to support you in the application process for your residence permit, extension of your residence permit or registration of your current living address. If you need assistance, please contact the Welcome Centre by e-mail.

How can I register my accommodation?

Germany has a system of compulsory res­ident registration. As soon as you have moved into your new accommodation, you have to register within two weeks. The same applies for change of address.

At the day of registration, you will be issued a registration certificate ('Anmeldebescheinigung'). The confirmation of registration is necessary to open a bank account, to apply for a residence permit and for many other bureaucratic steps. Late registration can have negative reper­cussions for you and you may have to pay an administrative fine ('Bußgeld').

Please provide copies of the following documents for all persons to be registered:

  • Copy of passport (and visa if you have one) or your personal identification card
  • Copy of entry passport stamp (if applicable)
  • Copy of civil status certificates (birth or marriage certificate, if applicable)
  • Copy of Tenancy agreement
  • Confirmation of residence from your landlord ('Wohnungsgeberbescheinigung')
  • Registration form ('Anmeldung Wohnsitz')

Please be aware that the last two documents are only available in German.

For EU citizens, as well as third country nationals with visa or residence permit:
Please bring along printed copies of the above listed documents for all persons to be registered to your scheduled appointment at the “Bürgerbüro” (Citizens’ Office). You can book the appointment online.

For third country nationals without visa or residence permit:
Please submit your documents directly by email to the Immigration Office (auslaenderamt@passau.de). All documents attached to your e-mail need to be in PDF format (preferably in one file). Always email them from the same address and refrain from sending friendly reminders or status requests.

For the preliminary checking service, please bring along the above listed documents (printed copies or digital version) for all persons to be registered to your scheduled appointment at the Welcome Centre (VW 105).

You can also find information in German on this topic on the homepage of the City of Passau.

How can I apply for a residence permit?

At the moment (2025) you need an appointment to visit the Immigration Office. The Welcome Centre therefore supports international researchers by offering a preliminary checking service for your documents. Please bring the documents listed below in printed or digital form to your scheduled appointment at the Welcome Centre (VW 105). If either your visa or residence permit is about to expire, you should renew your residence permit at least eight to twelve weeks before your current one runs out.

Important Information on Submitting Your Application

You have two options to submit your application to the Immigration Office Passau:

Online via the digital application portal

- or -

by email (auslaenderamt@passau.de)

by sending the completed application form and all required documents as one PDF file to the Immigration Office Passau.

Rights of residence for researchers from non-EU countries in Germany

Checklist: § 16b Studies

  • copy of a valid passport (which should include your entry visa and/or entry stamp if applicable)
  • confirmation of registration of accommodation (when applying for the first time)
  • The completed application form.
    (Please make sure that you use the correct application form when applying for the first time or renewing your residence permit)
  • a biometric passport photograph not older than three months (only photos with a QR code are accepted). Alternatively, you can take your photo in the photo booth directly at the Immigration Office Passau
  • proof of financial means of at least 992 euros per month (e.g. confirmation of scholarship, blocked bank account or employment contract)
  • Up-to-date proof of German health insurance
  • proof of enrolment as a doctoral student

Checklist: § 18b Qualified professionals

  • Copy of passport (issued within the last 10 years and with at least 3 months validity left after the planned date of departure from Passau)
  • The completed application form.
    (Please make sure that you use the correct application form when applying for the first time or renewing your residence permit)
  • a biometric passport photograph (only photos with a QR code are accepted). Alternatively, you can take your photo in the photo booth directly at the Immigration Office Passau
  • employment contract
  • Last 3 payslips (if applicable)
  • copy and translation of degree certificates Bachelor, Master (German degree or foreign degree with recognition; how to)
  • Copy of Tenancy agreement
  • "Erklärung zum Beschäftigungsverhältnis"

Checklist: § 18d Research

  • Copy of passport (issued within the last 10 years and with at least 3 months validity left after the planned date of departure from Passau)
  • The completed application form.
    (Please make sure that you use the correct application form when applying for the first time or renewing your residence permit)
  • a biometric passport photograph (only photos with a QR code are accepted). Alternatively, you can take your photo in the photo booth directly at the Immigration Office Passau
  • Hosting agreement
  • Last 3 payslips (if applicable)
  • Copy of Tenancy agreement

Checklist: § 18g EU Blue Card

  • Copy of passport (issued within the last 10 years and with at least 3 months validity left after the planned date of departure from Passau)
  • The completed application form.
    (Please make sure that you use the correct application form when applying for the first time or renewing your residence permit)
  • a biometric passport photograph (only photos with a QR code are accepted). Alternatively, you can take your photo in the photo booth directly at the Immigration Office Passau
  • employment contract
  • last 3 payslips (if applicable, e.g. for extensions)
  • copy and translation of degree certificates Bachelor, Master (German degree or foreign degree with recognition; how to)
  • copy of tenancy agreement
  • "Erklärung zum Beschäftigungsverhältnis" filled and signed by your employer (if applicable)

Checklist: § 20 Job-seeker

  • copy of a valid passport (which should include your entry visa and/or entry stamp if applicable)
  • The completed application form.
    (Please make sure that you use the correct application form when applying for the first time or renewing your residence permit)
  • a biometric passport photograph not older than three months (only photos with a QR code are accepted). Alternatively, you can take your photo in the photo booth directly at the Immigration Office Passau
  • proof of financial means of at least 1091,2 euros per month (e.g. confirmation of scholarship, blocked bank account or employment contract)
  • Up-to-date proof of German health insurance
  • For job-seeker according to §20 (3) 1. - following graduating from a German University: graduation certificate and if applicable proof of date the certificate was provided, e.g. letter from the examination office

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Welcome Centre
Room 105
Innstraße 41
94032 Passau
Phone: +49(0)851/509-1169
researchmobility@uni-passau.de
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