Enrolment

If you have not already done so, please make sure you read through the page "Apply for a degree programme" and especially the section "How should I apply?"

Enrolment is a process taking place after you have applied for, and been offered a place of study. Therefore, it is important that you don't accidentally skip a necessary step.

Enrolment periods for undergraduate programmes (summer semester 2023 start)

If you have commenced studying on a programme at another university, and if you wish to continue your studies of the same subject at the University of Passau, you should contact the Academic Advice Service for advice. If you want to enrol into a higher academic semester of an unrestricted undergraduate programme, the enrolment period is 1 February - 15 March 2023.

If you have applied for a Master's programme and received an offer of admission through the applications portal (Campus Portal), then you can accept the offer by completing the online enrolment process within the portal by the stated deadline. The enrolment period is listed in your offer letter.

If you are interested in earning a doctorate, please visit the web site of the Graduate Centre. There, you can find out about doctoral study at the University of Passau. Doctoral students can enrol at any time of the year.

Enrolment process

First step

You will have to register in the applications portal (Campus Portal). Once you have self-registered, you'll receive an email with your login details and further instructions.

Second step

After you have registered in the Campus Portal, visit it with your login details. There, you can start an application once you have logged in. Look for the heading "Log in and start the application or online enrolment process"

Once you have submitted your application, you can check the application status by visiting your profile in the Campus Portal. The FAQs about applying and enrolling include explanations of what each status means.

Third step

Once your application status changes to "zulassungsfrei" (unrestricted access) or "Zulassungsangebot liegt vor" (offer of admission), you can go through the enrolment process.

After you have completed all online parts of the process inside the portal, you will be offered an

enrolment application form. You will have to print out this form and sign it. Then, together with the required documents, you will have to send it by post to the Student Registration Office, where it must arrive before the relevant enrolment deadline.

What happens after you have sent in your documents?

The processing of postal applications can take two to three weeks. If any of the required documents were missing, this increased the processing time. If you send in your documents towards the end of the enrolment period, we cannot guarantee that you'll be issued with your student identity and IT system login before the orientation weeks begin. Due to the workload and to keep the process moving as quickly as possible for everyone, the University cannot respond to (telephone) queries about the status of enrolment applications during the enrolment period.

As soon as your application status in the Campus Portal changes to ...

immatrikuliert (matriculated)

...you are officially enrolled on the programme of study. Unless you are already a current student at the time of enrolment, you will be issued with your login credentials for IT systems ("ZIM-Kennung"). The login details will be sent to you by email. Please note that sending out your student login details will automatically deactivate your applicant login.

Campus portal

Required documents

You will have to submit the following documents when you enrol:

A hardcopy of your signed enrolment application form
A certified copy* of your university entrance qualification (e.g. your Abitur or Matura), unless you have already submitted this to the University or to uni-assist with your application for a place of study
Proof of health insurance from a statutory health insurance provider in Germany.
Proof that you have paid the semester contribution fee. This evidence can take the form of a bank statement showing your name and details of the payment.
"Studienverlaufsbescheinigung" (a detailed transcript of your academic records) if you have previously been enrolled at a German university or other higher education institution. The documents you submit must specifically include information about how long you were enrolled for.
Degree certificates, if you have already obtained any, must be evidenced by submitting a certified copy*, unless you have already submitted this to the University or to uni-assist with your application for a place of study.
A copy of the identity page of your passport. EU citizens may send a copy of their national identity card instead. Please black out any sensitive information, such as the card numbers etc., but make sure your name, nationality and date of birth are clearly legible.
"Zulassungsbescheid" (offer of admission) , as a regular photocopy, if you are enrolling on an access restricted degree programme.
Doctoral students have to submit the "Zulassung des Promotionsausschusses" (the doctoral studies committee's admission letter). Doctoral students in the Privacy Research Training Group need to include their "Aufnahmebescheinigung" (letter of admission).
Proof of passing the required aptitude test, if you are enrolling on a teacher training programme and if you want to specialise in teaching sports / physical education or arts and crafts.
International students must include certified copies* of the certificates proving sufficient German language skills for the chosen degree programme, unless they have already submitted this to the University or to uni-assist with their application for a place of study.
"Unbedenklichkeitsbescheinigung" (letter confirming your continued entitlement to study), if you have previously been enrolled on an equivalent degree programme offered by a different German provider of higher education.
"Fachsemestereinstufung" issued by the University of Passau's Examinations Office, if you wish to enrol directly into a higher semester (i.e. not the first semester of the programme). You don't need to submit this if you have previously submitted it with your application, or if you are continuing studying a programme that leads to a state examination (teacher training or law programmes).

Certified copies and translations

Certified copies (this may also be referred to as 'authenticated' copies):

To produce a certified copy, an authorised official compares the photocopy with the original document, and, if there is no discrepancy, affixes a seal to the photocopy and signs it, certifying that the photocopy and the original are identical in content. A fee is usually charged for certification.

A properly certified copy will:

bear an original stamp/seal (round or oval in shape)
include the certifying official's signature
have part of the authority’s stamp on every single sheet in a stapled set of pages

Certified/authenticated copies may be issued by a variety of institutions in your home country or Germany. These include public authorities with an official seal such as:

local government and clerical offices in Germany (e.g. Passau)
courts and notaries in accordance with national law
German diplomatic missions (embassies, consulates) abroad
your home country’s diplomatic missions abroad

Please note that a photocopy of a certified photocopy is not itself a certified copy; it is merely a copy and does not constitute an official document. German public officials are permitted but not obligated to authenticate foreign-language documents.

Certified translations

If your document is written in a language other than English or German, you will have to have it translated by a sworn translator. Sworn translators are authorised to issue translations such that the translation itself becomes a legally valid document in Germany. If you intend to re-use the translated document, you should have certified copies (see above) made of the certified translation and keep the original certified translation.

Please keep in mind when commissioning a translation that not all professional translators are sworn translators, so you will have to make sure you ask them about this service before commissioning the translation.

Most German embassies and consulates general maintain lists of sworn translators recognised by both uni-assist and the University of Passau and may publish them on their websites. Please ask the embassy or consulate in your country or, if you are in Germany, your municipal administration office for a list of sworn translators.

Alternatively, you may be able to find a sworn translator for your language on the following website: http://www.justiz-dolmetscher.de

Please send your documents by mail to the Student Registration Office. Documents CANNOT be submitted in person.

Enrolment application form (Immatrikulationsantrag)

The...

"Immatrikulationsantrag" (enrolment application form)

...is a document made available to you once the online stages of your enrolment have been completed. You must print out this document, sign it, and send it to the Student Registration Office by post, together with the other required documents. You should pay the semester contribution fee at the same time - the enrolment application form lists the details for the bank transfer.

Bank details for use during enrolment

Please pay the semester contribution fee by bank transfer to the University of Passau:

Staatsoberkasse in Landshut für Universität Passau
BayernLB München
IBAN: DE12 7005 00001401 1903 15
SWIFT-BIC: BYLADEMM
"Verwendungszweck" (purpose): Please follow the instructions in your printout of the Immatrikulationsantrag (enrolment application form).